DOWNLOAD AND PRINT THE TRAVEL PLANNER
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Get to know the info pack of the project you have been approved for participation.
It contains important details.
In the info packs the maximum amounts per person for a round trip are stated.
Should you have a question, contact us: info@smokinya.com.
Remember
Keep every original tickets, boarding passes, receipts and invoices.
If you use an app, make screen shots – often some companies do not provide access to expired trips.
You may also want to check How to get to Plovdiv guide
Important
Always choose the most economy option!
Your travel must start from the country where your sending organisation is, to Plovdiv in Bulgaria, and back to your sending country. If you exceed the maximum amount, you must cover the difference at your own expense. We ask you to choose the most economical tickets. First-class tickets, luxury services, including taxi are not eligible.
Rarely exceptions might apply ONLY communicated and approved by the Smokinya Foundation representative in written.
Reimbursement is a process, and as such it is different from country to country, depending on national regulation and bookkeeping rules.
For projects in Bulgaria you must provide all original tickets, boarding passes, receipts and invoices.
That means, after the project, when you get back home, you must mail by registered post (with tracking number) all your original travel documents that you got.
It might take between 30 and 50 business days to be completed as a process and highly depends on your active participation in providing your travel documents in a timely manner.
Keep every original tickets, boarding passes, receipts and invoices.
If you use an app, make screen shots – often some companies do not provide access to expired trips.
The travel has to happen a maximum of 1 day before / 1 day after the training. Sightseeing and touristic activities are not allowed.
Accommodation and food are provided only for the days of the training. Should you arrive earlier, you must cover your expenses and make your bookings. Same with departures.
No late arrivals, after the first day of the program.
No early departures, before the last day of the program.
Where available, ask for an invoice in the name of:
Smokinya Foundation
UIN 177019886
12 Betoven Str., Plovdiv 4000
If that is not possible, your names MUST to appear on the invoice, or other travel document.
In a nutshell:
1. reimbursement is a process and it takes time (30-50 business days)
2. choose the most economical travel options
3. we all must follow:
– the the national requirements of the Erasmus+ programme enforced by the National Agency of Bulgaria;
– the national regulation and bookkeeping rules.
4. keep and provide original travel documents (tickets, invoices, boarding passes, receipts etc.) within the deadlines given by the organisers
5. organise and implement follow-up / dissemination activity in your country of residence
6. ONLY 1 transfer will be made for each country – division of the reimbursement money is responsibility of the participants
7. anything not mentioned here, clarify with the Smokinya Foundation staff.
Smokinya Foundation reserves the right to change, or modify, some of those details above, based on contractual requirements and limitations of EU financed project.
Failure to follow the above mentioned steps may lead to delayed, or cancelled reimbursement.
Should you have a question, contact us: info@smokinya.com.
